Emburse Abacus Review and Pricing 2021

Emburse Abacus logoEmburse Abacus is among the software program options included within the Emburse ecosystem of enterprise apps. Emburse Abacus boasts its real-time expense monitoring and reporting, promising sooner and extra environment friendly expense monitoring for companies, whether or not large or small. Let’s dive deeper and see if Emburse Abacus is the very best match on your wants.

What We Advocate Emburse Abacus for

We suggest Emburse Abacus to companies that course of a major variety of bills from staff. Given the period of time required to course of and approve bills manually, Emburse Abacus is a good software program to scale back the lead time from expense submission to reimbursement. Furthermore, the software program’s real-time options make expense approval streamlined and seamless, which is why we selected it as one of many best business expense tracker apps.

With expense insurance policies in place, managers can restrict reimbursable bills and impose a tradition of conservatism on the staff. The info you will get from Emburse Abacus may also assist in the budgeting course of. Managers can use this information to foretell and consider many features of the enterprise, corresponding to expense patterns, price drivers, and first expense sources.

Emburse Abacus Is Particularly Good for

  • Those that need a quick and straightforward expense reimbursement course of: Emburse Abacus can create approval routes that may facilitate expense processing and approval. Furthermore, its dwell reporting function may help pace up processing since managers can approve or reject bills proper after submission.
  • Firms with advanced organizational buildings and operational processes: The pricing plans of Emburse Abacus adapt to the wants of the corporate with out sacrificing the options they want. Its Skilled and Enterprise plans are below a customized pricing mannequin, which provides corporations a worth that matches their organizational construction.
  • Those that need real-time expense monitoring and reporting: Abacus eliminates the necessity for expense experiences and allows bills to be submitted and authorized in real-time. Actual-time expense reporting can pace up accounting to mirror present interval bills with out ready for post-activity or post-event expense experiences.

Emburse Abacus Is Not a Good Match for

  • Those that favor bookkeeping software program: Emburse Abacus has a number of options that may assist you to course of bills, but it surely’s not full bookkeeping software program. It may be expensive for small companies to pay for each an expense tracker and separate bookkeeping software program. As a substitute, you should utilize QuickBooks or FreshBooks as a result of these two apps have bookkeeping capabilities and expense-tracking options built-in. QuickBooks is ranked as our best small business accounting software, and one in every of our greatest mobile accounting apps.
  • Those that are searching for an built-in buyer relationship administration (CRM) app: Emburse gives expense monitoring options that compete with its rivals. Nonetheless, Abacus isn’t the very best match for you if you’d like different associated software program throughout the identical ecosystem. We suggest Zoho Expense as a substitute as a result of you possibly can increase to the Zoho ecosystem, which incorporates Zoho Books and Zoho CRM, to call a number of.
  • Freelancers who don’t want advanced expense monitoring: Emburse Abacus gives options that cater to a number of staff submitting reimbursable bills to the corporate. You received’t want these options should you’re a freelancer or a solopreneur. We suggest utilizing FreshBooks as a substitute as a result of its easy expense monitoring and bookkeeping are an ideal match to your wants as a solo employee.

Emburse Abacus Execs and Cons

Emburse Abacus Pricing

Emburse Abacus has three pricing plans: Starter, Skilled, and Enterprise. Every pricing plan gives options which might be helpful for a big selection of companies. Furthermore, its customized pricing in Skilled and Enterprise makes it simple for small to medium companies to get a good worth primarily based on their wants.


  1. Skilled and Enterprise plans are billed yearly.
  2. Dwell chat help is on the market solely throughout help hours.

Emburse Abacus Options

Emburse Abacus showcases completely different expense monitoring, monitoring, and approval options that may assist streamline your bills. These options may also assist you to handle and resolve how bills ought to be categorized or accounted for.

Admin View

Admin Dashboard

Screenshot of Emburse Abacus Admin Dashboard

Emburse Abacus Dashboard (Supply: Abacus Tutorial Movies)

Whenever you open Emburse Abacus, you’ll first see the dashboard. On the prime of the dashboard, you possibly can navigate between Staff or Me. Within the Me tab, you possibly can see all of your pending bills. Whenever you click on the Staff tab, you possibly can see all bills inside your crew. Via the Staff tab, you possibly can approve bills and create experiences.

Staff Tab

Within the Staff tab, you possibly can see bills categorized into completely different bins primarily based on their standing. All bills pending your approval are included below Inbox. Bills pending for supervisor approval are below Pending. All accomplished bills are listed below Full.

Screenshot of Emburse Abacus Pending Expenses

Pending bills in Abacus (Supply: Abacus Tutorial Movies)

Screenshot of Emburse Abacus Completed Expenses

Accomplished Bills in Abacus (Supply: Abacus Tutorial Movies)

Bills are introduced in an easy-to-understand format that exhibits the identify of the submitter, provider, a quick description of the expense, date, and expense class. On the best facet, you’ll see the quantity of the expense.

Folks Tab

The Folks tab exhibits all of the members in your group who’re enrolled in your Emburse Abacus system. When you’ve got admin privileges, you possibly can add or take away members and promote them to Admin.

Screenshot of Emburse Abacus People tab

Folks tab in Abacus (Supply: Abacus Tutorial Movies)

Staff Playing cards

Screenshot of Emburse Abacus Team Cards

Staff Playing cards in Abacus
(Supply: Abacus Tutorial Movies)

Underneath the Staff Playing cards tab, you possibly can see particulars about company playing cards linked to Emburse Abacus. You may see the transactions of staff utilizing company playing cards. On the best facet of the desk, you’ll see Expense and Skip. If you happen to click on Expense, it’s going to add as much as all transactions. If a specific expense isn’t business-related, you possibly can click on Skip.

Me Tab

Similar to the Staff tab, the Me tab shares an identical idea. Nonetheless, all the things on this tab is all about you. You’ll see all of your pending and accomplished bills and people bills ready to be reimbursed.

Screenshot of Emburse Abacus Me Tab

Me tab in Abacus (Supply: Abacus Tutorial Movies)

When you click on Me, the opposite tabs will change. Now, you’ll see Receipts and Playing cards. By clicking Receipts, you’ll see all receipt attachments you’ve uploaded. When you’ve got a card linked to Emburse, the Playing cards tab will present you all of your card transactions per card.

Screenshot of Emburse Abacus Receipts Tab

Receipts tab in Abacus (Supply: Abacus Tutorial Movies)

Screenshot of Emburse Abacus Cards Tab

Playing cards tab in Abacus (Supply: Abacus Tutorial Movies)

Approval Routing

Approval routing is an environment friendly function that can assist you to assign expense approvals to a particular approver mechanically. You may route bills for all members of your group, for a particular division, particular location, or a particular consumer.

Screenshot of Emburse Abacus Approval Routing Policies

Approval Routing Insurance policies
(Supply: Abacus Tutorial Movies)

Bills routed will be restricted to company card bills solely or reimbursable bills. By default, Abacus units it at each expense. It’s also possible to add a threshold for routed bills mechanically like an quantity better than $100.

Screenshot of Emburse Abacus Add Approval Route

Add Approval Route (Supply: Abacus Tutorial Movies)


Insights helps you analyze your organization spending. You may see insights by clicking dwell experiences and switching to Chart View.

Screenshot of Emburse Abacus Insights Chart View

Insights Chart View (Supply: Abacus Tutorial Movies)

You may customise Insights by modifying information factors like expense supply and date vary. If you happen to assume you’ll want the Insights for future use, it can save you it by clicking Save Perception. On this means, you possibly can well timed monitor your bills and expense approvals with out repeatedly organising the info factors.

You may alter customized fields in your saved Perception as to consumer, class, supervisor, vendor, division, location, shopper, occasion, or challenge. It’ll present an in depth bar chart of all relevant gadgets below the customized area.

Auto-approval for Recurring Bills

Abacus can course of your bills mechanically. All it is advisable to do is about auto-approval standards for a specific expense. You may create auto-approval insurance policies for recurring bills that don’t change month-to-month.


Screenshot of Emburse Abacus Auto-approval Policies

Auto-approval Insurance policies
(Supply: Abacus Tutorial Movies)

For instance, say your month-to-month subscription to accounting software program is $15 monthly. You may set an auto-approval coverage for this subscription so that you just don’t must course of and approve this expense manually.

Consumer Account View

Consumer Dashboard

Whenever you log in to Abacus, you’ll see the Expense dashboard. All your pending and authorized transactions will seem right here. You’ll additionally see these bills awaiting reimbursement. The Receipts tab will present your receipts that may be added to your bills.

Screenshot of Emburse Abacus User-Expense Dashboard

Consumer expense dashboard (Supply: Abacus Tutorial Movies)

The Playing cards tab will present all of your private and company playing cards. It would present your entire card transactions. Furthermore, Abacus can counsel bills primarily based on the receipts on the Receipts tab. You’ll find these ideas within the Urged Expense tab. By including an expense class within the advised bills, you possibly can rapidly add an expense with out filling out the expense type.

Expense Insurance policies

As a consumer, you might be certain to comply with the expense insurance policies set by the admin. You may view these insurance policies within the Expense Coverage tab. These insurance policies can management and reduce the expense you submit. For instance, if you’d like bills above $75 to have a receipt, you possibly can set a coverage on Abacus that rejects bills above $75 mechanically until a receipt is hooked up.

Emburse Abacus Options

Backside Line

Emburse Abacus is an app that may course of your bills, reimburse them, and put together them for accounting. With its approval routing and expense-tracking options by Insights, managers and supervisors could make related budgeting choices and plan future bills primarily based on current information. Furthermore, Abacus’ approval workflows and expense insurance policies encourage staff to comply with limits and documentary necessities when submitting an expense.

Total, we suggest Emburse Abacus for corporations that take care of many bills from staff. The options of this app may help you segregate and filter bills effectively.

Source link